Ordinary Meetings
Ordinary meetings of the Commission shall be held at least twice a month. Provided that between two successive meetings there shall not ordinarily be an interval of more than twenty days.
Extraordinary Meetings
The Chairman may, whenever he thinks fit, and Shall, upon a written request by a member, call an extra-ordinary meeting of the Commission to consider an urgent matter of importance.
Place of meetings and notice therefore
1. The meetings of the Commission shall ordinarily be held in its office in Delhi.
2. Each member shall be given notice of not less than five days in the case of ordinary meetings and not less than two days in the case of extraordinary meetings.
3. The notice shall be under the signature of the Secretary and shall be accompanied by the agenda for the meeting.
4. The notice shall specify the time, date and place of the meeting.
Presiding at the meetings
The meetings of the Commission shall be presided over by the Chairman and in his absence, by a person elected by the members present from among themselves.
Quorum
The quorum to constitute a meeting of the Commission shall be two members.
Association of Advisors
1. The Commission may invite advisors to participate in its meetings.
2. The advisors so invited shall have the right to take part in the discussions relevant for the purpose for which they are invited but shall not have any right to vote at the meeting and the advisors present shall leave the meeting room before votes are taken.
Matters to be included in agenda
Cases receive, complete in all respects, at least seven days before the date of the meeting of the Commission, may be included in the agenda for an ordinary meeting of the Commission.
Provided that the Chairman may direct the Secretary to include in the agenda for a meeting any case which, in the opinion of the Chairman, is urgent, irrespective of any deficiency in regard to particulars or delay in the date of its receipt and the Secretary shall, thereupon, include the same in the agenda.
Procedure for decision
1. Cases placed before the Commission shall, as far as possible, be decided by a broad consensus and if it becomes necessary to take votes, the decision shall be by a majority of the members present and voting.
2. In the case of equality of votes,
3. If the Chairman is present, he shall have an exercise a second and casting vote; and
4. If the Chairman is not present, the decision on the matter shall be postponed to a meeting of the Commission where the Chairman is present.
Decision on building or engineering projects
Matters relating to building or engineering projects shall ordinarily not be decided at a meeting of the Commission unless a member or advisor with architectural qualifications or backgrounds is present.
Minutes of meetings
1. Minutes of, the proceedings at each meeting shall be kept by the Secretary in a Minute Book and the names of members and advisors, if any. present at the meeting shall also be recorded therein.
2. The minutes shall be confirmed at the next meeting of the Commission and the confirmation shall be endorsed in the Minute Book by the Chairman, or as the case may be, by another member chosen to preside over the meeting in the absence of the Chairman, and shall be open for inspection by any member during office hours.
3. No person shall be entitled to raise any objection in regard to the text of the minutes of any meeting unless he was present at the meeting to which they relate and no person shall be entitled to raise any objection in shall be entitled to raise any objection in regard to the text of the minutes of any meeting after the minutes have been confirmed at a meeting of the Commission.
Bar of Communication
The decision of the Commission shall not be communicated to any person or body or association of persons by any member or advisor, nor shall it be implemented, till the minutes of the meeting, in which the decision was taken have been duly confirmed in a meeting of the Commission.
However, if the Commission has given any observations which require modifications in the scheme such observations may be provisionally conveyed to the concerned Architects/promoters with clear indication that if in the observations any change is considered essential by the Commission the same shall be complied by the Architect/Promoters.
Note: The Principal regulations were publish in Part III Section 4 of the Gazette of India dated 24th April, 1976.